Pri­vacy State­ment

Giving legal context to the content of this website

Keep in mind

HVG Law LLP (here­in­after referred to as “HVG Law” or “we”), loc­ated at Boom­pjes 258, 3011 XZ Rot­ter­dam (trade register num­ber: 24433164), is strongly com­mit­ted towards pro­tect­ing the pri­vacy and con­fid­en­ti­al­ity of your per­son­al data. This pri­vacy state­ment (“Pri­vacy State­ment”) explains what per­son­al data is col­lec­ted and pro­cessed, for which pur­poses, how long we hold the per­son­al data for, what your rights are in this regard and how to con­tact us. Please find below an over­view of all sec­tions of this Pri­vacy State­ment. [By click­ing on the rel­ev­ant sec­tion, you will be lead dir­ectly to that sec­tion.]

  1. Cat­egor­ies of per­son­al data
  2. Leg­al grounds, pur­poses and reten­tion peri­ods
  3. Trans­fer of per­son­al data to third parties
  4. Secur­ity
  5. Third party web­sites
  6. Your rights
  7. Cook­ie policy
  8. Changes to this Pri­vacy State­ment
  9. Ques­tions and con­tact details

 

1. Pro­cessing per­son­al data: cat­egor­ies, pur­poses and leg­al grounds

Per­son­al data are data that can be used to identi­fy an indi­vidu­al per­son. HVG Law col­lects and pro­cesses per­son­al data through sev­er­al ways. For instance, if you make use of our leg­al ser­vices, order pub­lic­a­tions, apply for a vacancy, ask ques­tions through our web­site and/or make use of our oth­er ser­vices (here­in­after to be referred to jointly as “the Ser­vices”). Under which cir­cum­stance HVG Law col­lects, uses or oth­er­wise pro­cesses dif­fer­ent types of per­son­al inform­a­tion about you, for which pur­pose and on the basis of which leg­al ground is described below.

  • Cli­ents

HVG Law col­lects and pro­cesses the fol­low­ing per­son­al data:

  • con­tact inform­a­tion: name (includ­ing name pre­fix), title, func­tion, phone num­ber, fax num­ber, trade register num­ber, web­site, e-mail address, office address and oth­er con­tact and/or com­pany inform­a­tion;
  • cor­res­pond­ence and oth­er forms of com­mu­nic­a­tion: court files, let­ters, e-mails and oth­er (forms of) com­mu­nic­a­tion;
  • inform­a­tion on our engage­ment: any inform­a­tion on our engage­ment with the cli­ent, the con­tent of the case, any inform­a­tion provided for the bene­fit of our cli­ent or gen­er­ated by us when deliv­er­ing our Ser­vices, bank account num­bers, pay­ment his­tory and any oth­er inform­a­tion on pay­ments;
  • iden­ti­fic­a­tion and back­ground inform­a­tion: gender, birth date, place of birth, iden­ti­fic­a­tion doc­u­ment num­ber, photo, nation­al­ity, sig­na­ture, place of issu­ance of your iden­ti­fic­a­tion doc­u­ment and your length;

HVG Law pro­cesses the above­men­tioned per­son­al data for the fol­low­ing pur­poses:

I. to provide (poten­tial) cli­ents with a pro­pos­al on our Ser­vices;

II. to provide our cli­ents the Ser­vices as agreed with them;

III. to handle any com­plain or feed­back;

IV. to make or col­lect any pay­ments;

V. to per­form a cli­ent accept­ance invest­ig­a­tion;

VI. to com­ply with any leg­al oblig­a­tions (includ­ing the oblig­a­tion of keep­ing an up to data admin­is­tra­tion); and

VII. to main­tain a busi­ness rela­tion­ship with our cli­ents, by way of send­ing them news­let­ters, updates, law alerts and/or invit­a­tions to our events.

HVG Law pro­cesses the above­men­tioned per­son­al data on the fol­low­ing leg­al grounds:

  • pro­cessing is neces­sary for the per­form­ance of a con­tract to which the cli­ent is party or in order to take steps at the request of the cli­ent pri­or to enter­ing into a con­tract (pur­poses I up to and includ­ing V);
  • pro­cessing is neces­sary for com­pli­ance with a leg­al oblig­a­tion to which HVG Law is sub­ject (pur­poses IV up to and includ­ing VI); and
  • pro­cessing is neces­sary for the pur­poses of the legit­im­ate interests pur­sued by HVG Law or by a third party (pur­poses I up to and includ­ing VII).

(Poten­tial) applic­ants

HVG Law col­lects and pro­cesses the fol­low­ing per­son­al data:

  • con­tact inform­a­tion: name (includ­ing name pre­fix), title, func­tion, phone num­ber, home address, web­site, (company)e-mail address and oth­er con­tact inform­a­tion;
  • cor­res­pond­ence and oth­er forms of com­mu­nic­a­tion: let­ters, e-mails and oth­er (forms of) com­mu­nic­a­tion; and
  • inform­a­tion for recruit­ment and event pur­poses: gender, birth date, place of birth, CV and oth­er employ­ment (his­tory) inform­a­tion, assess­ment res­ults, iden­ti­fic­a­tion inform­a­tion, capa­city test res­ults, diet­ary require­ments.

HVG Law pro­cesses the above­men­tioned per­son­al data for the fol­low­ing pur­poses:

I. to assess if the (poten­tial) applic­ant is suit­able and to start the applic­a­tion pro­ced­ure;

II. to inform (poten­tial) applic­ants on our vacan­cies; and

III. to invite (poten­tial) applic­ants to our events and have them par­ti­cip­ate at our events.

HVG Law pro­cesses the above­men­tioned per­son­al data on the fol­low­ing leg­al grounds:

  • pro­cessing is neces­sary for the per­form­ance of a con­tract to which the applic­ant is party (pur­pose I);
  • pro­cessing is neces­sary for the pur­poses of the legit­im­ate interests pur­sued by HVG Law or by a third party (pur­poses II and III);
  • the applic­ant has giv­en con­sent for the pro­cessing of his/her per­son­al data (pur­pose II).

Sup­pli­ers

HVG Law col­lects and pro­cesses the fol­low­ing per­son­al data:

  • con­tact inform­a­tion: name (includ­ing name pre­fix), title, func­tion, phone num­ber, fax num­ber, trade register num­ber, web­site, e-mail address, office address and oth­er con­tact and/or com­pany inform­a­tion;
  • cor­res­pond­ence and oth­er forms of com­mu­nic­a­tion: let­ters, e-mails and oth­er (forms of) com­mu­nic­a­tion; and
  • inform­a­tion on the deliv­ery of the product/service: any inform­a­tion on our engage­ment with the sup­pli­er, bank account num­bers and any oth­er inform­a­tion on pay­ments.

HVG Law pro­cesses the above­men­tioned per­son­al data for the fol­low­ing pur­poses:

I. to pur­chase any goods or ser­vices;

II. to com­ply with any leg­al oblig­a­tions (includ­ing the oblig­a­tion of keep­ing an up to data admin­is­tra­tion); and

III. to main­tain a busi­ness rela­tion­ship with our sup­pli­ers.

HVG Law pro­cesses the above­men­tioned per­son­al data on the fol­low­ing leg­al grounds:

  • pro­cessing is neces­sary for the per­form­ance of a con­tract to which the sup­pli­er is party or in order to take steps at the request of the sup­pli­er pri­or to enter­ing into a con­tract (pur­pose I);
  • pro­cessing is neces­sary for com­pli­ance with a leg­al oblig­a­tion to which HVG Law is sub­ject (pur­pose II); and
  • pro­cessing is neces­sary for the pur­poses of the legit­im­ate interests pur­sued by HVG Law or by a third party (pur­poses I and III).

Third parties

HVG Law col­lects and pro­cesses the fol­low­ing per­son­al data:

  • con­tact inform­a­tion: name (includ­ing name pre­fix), title, func­tion, phone num­ber, fax num­ber, trade register num­ber, web­site, e-mail address, office address and oth­er con­tact and/or com­pany inform­a­tion;
  • cor­res­pond­ence and oth­er forms of com­mu­nic­a­tion: court files, let­ters, e-mails and oth­er (forms of) com­mu­nic­a­tion; and
  • mis­cel­laneous inform­a­tion: any inform­a­tion provided by our cli­ent or third parties regard­ing a (court) case.

HVG Law pro­cesses the above­men­tioned per­son­al data for the fol­low­ing pur­poses:

I. to com­mu­nic­ate with third parties;

II. to provide our leg­al Ser­vices to our cli­ents.

HVG Law pro­cesses the above­men­tioned per­son­al data on the fol­low­ing leg­al grounds:

  • pro­cessing is neces­sary for the pur­poses of the legit­im­ate interests pur­sued by HVG Law or by a third party (pur­poses I and II).

Web­site users/visitors

HVG Law col­lects and pro­cesses the fol­low­ing per­son­al data:

  • con­tact inform­a­tion (e.g. when regis­ter­ing for our news­let­ter): name (includ­ing name pre­fix), title, func­tion, phone num­ber, fax num­ber, trade register num­ber, web­site, e-mail address, office address and oth­er con­tact and/or com­pany inform­a­tion;
  • cor­res­pond­ence and oth­er forms of com­mu­nic­a­tion: let­ters, e-mails and oth­er (forms of) com­mu­nic­a­tion;
  • tech­nic­al inform­a­tion: tech­nic­al data of the equip­ment used to vis­it the web­site, such as IP address, MAC address and soft­ware, depend­ing on the set­tings for cook­ie pref­er­ences: surf­ing beha­viour on our web­sites, includ­ing mouse and click­ing beha­viour, dur­a­tion and times of vis­its to our web­site; and
  • cook­ies: tech­nic­al neces­sary cook­ies, per­form­ance enhan­cing cook­ies, func­tion­al­ity cook­ies, tar­get­ing or advert­ising cook­ies, analytics/tracking cook­ies. For more inform­a­tion on cook­ies and our cook­ie policy, please refer to sec­tion 7 of this Pri­vacy State­ment.

HVG Law pro­cesses the above­men­tioned per­son­al data for the fol­low­ing pur­poses:

I. to provide vis­it­ors with rel­ev­ant inform­a­tion on our web­site (includ­ing but not lim­ited to inform­a­tion on our events, law alerts and news­let­ters);

II. to com­mu­nic­ate with web­site users/visitors;

III. to ensure that our web­site prop­erly func­tions;

IV. to ensure an effect­ive mar­ket­ing strategy and to amend our pro­poses and inform­a­tion on the web­site accord­ingly.

HVG Law pro­cesses the above­men­tioned per­son­al data on the fol­low­ing leg­al grounds:

  • the web­site user/visitor has giv­en con­sent for the pro­cessing of his/her per­son­al data (pur­pose I).
  • pro­cessing is neces­sary for the pur­poses of the legit­im­ate interests pur­sued by HVG Law or by a third party (pur­poses II up to and includ­ing IV).

2. Reten­tion peri­ods

HVG Law will not retain your per­son­al data longer than neces­sary for the pur­poses as described above. How­ever, in some cases HVG Law is oblig­ated to retain your per­son­al data if this is neces­sary to com­ply with a leg­al oblig­a­tion. For example, regard­ing our admin­is­tra­tion oblig­a­tion: cer­tain per­son­al data must be retained for a peri­od of 7 years after the end of the fisc­al year. Fur­ther­more, HVG Law is also oblig­ated to retain your per­son­al data if (leg­al) pro­ceed­ings are expec­ted.

3. Trans­fer of per­son­al data to third parties

If HVG Law uses the ser­vices of firms with which it has a stra­tegic alli­ance and/or oth­er ser­vice pro­viders, HVG Law – where neces­sary – will also provide your per­son­al data to those oth­er firms and/or ser­vice pro­viders, for example, HVG Law uses sev­er­al IT sup­pli­ers.

In order to provide you with the Ser­vices referred to in this Pri­vacy State­ment, you will con­sent to the use of the per­son­al data col­lec­ted on the HVG Law web­site and referred to in this Pri­vacy State­ment in coun­tries out­side of the European Uni­on, and, where neces­sary, to the exchange of such data with oth­er firms and/or ser­vice pro­viders engaged by HVG Law. HVG Law has taken com­pre­hens­ive tech­nic­al and organ­iz­a­tion­al meas­ures to pro­tect your per­son­al data and will only dis­close your per­son­al data to third parties that align with the same stand­ard of tech­nic­al and organ­iz­a­tion­al meas­ures.

HVG Law will not sell, dis­trib­ute or make avail­able your per­son­al data to third parties out­side of its own organ­iz­a­tion without your pri­or con­sent, unless obliged to do so under law, codes of con­duct and pro­fes­sion­al prac­tice or a court order.

4. Secur­ity

HVG Law has put appro­pri­ate tech­nic­al and organ­iz­a­tion­al meas­ures in place in order to safe­guard your per­son­al data against loss or any form of unlaw­ful use. Those per­sons who, on behalf of HVG Law, have access to your per­son­al data, have a con­fid­en­ti­al­ity oblig­a­tion – includ­ing that pre­scribed by the applic­able code of con­duct and pro­fes­sion­al prac­tice.

HVG Law works to pro­tect the con­fid­en­ti­al­ity and secur­ity of inform­a­tion it obtains in the course of its busi­ness. Access to such inform­a­tion is lim­ited and policies and pro­ced­ures are in place, designed to safe­guard the inform­a­tion from loss, mis­use and improp­er dis­clos­ure.

5. Third party web­sites

HVG Law may include links to third party web­sites and these third parties or oth­er parties present on these web­sites may gath­er inform­a­tion about you. HVG Law will not be respons­ible for the con­tent of these web­sites or the actions of these third parties and oth­er parties present on these web­sites. HVG Law recom­mends that you read their policies on the use of per­son­al data.

6. Your rights

You have a num­ber of rights with regard to your per­son­al data and the pro­cessing there­of:

  • you have the right to obtain from HVG Law con­firm­a­tion as to wheth­er or not per­son­al data con­cern­ing you are being pro­cessed, and, where that is the case, access to your per­son­al data and addi­tion­al inform­a­tion about the pro­cessing of your per­son­al data;
  • you have the right to request rec­ti­fic­a­tion of your per­son­al data, for example if your per­son­al data is not accur­ate;
  • in cer­tain cases, you have the right to request HVG Law to erase your per­son­al data;
  • in cer­tain cases, you have the right to obtain from HVG Law restric­tion of pro­cessing of your per­son­al data, for example when you have con­tested the accur­acy of your per­son­al data;
  • upon your request, you have the right to receive your per­son­al data which you have provided to HVG Law in a struc­tured, com­monly used and machine-read­able format and have the right to trans­mit those data to anoth­er con­trol­ler, where the pro­cessing is based on your con­sent or on a con­tract;
  • the right to object to pro­cessing of per­son­al data which is based on the legit­im­ate interests of HVG Law. HVG Law shall no longer pro­cess the per­son­al data unless HVG Law demon­strates com­pel­ling legit­im­ate grounds for the pro­cessing which over­ride your interests, rights and freedoms or for the estab­lish­ment, exer­cise or defence of leg­al claims;
  • where per­son­al data are pro­cessed for dir­ect mar­ket­ing pur­poses, you always have the right to object to pro­cessing of per­son­al data for such mar­ket­ing. In that case, Kanetsu shall no longer pro­cess your per­son­al data for such pur­poses;
  • you have the right to not be sub­ject to a decision based solely on auto­mated pro­cessing includ­ing pro­fil­ing, which pro­duces leg­al effects for you or sim­il­ar sig­ni­fic­antly affects you; and
  • you have the right to with­draw your con­sent at any time (if con­sent is the basis pro­cessing your per­son­al data). With­draw­al will have no ret­ro­act­ive effect, mean­ing that your con­sent is no longer val­id from the moment it is with­drawn.

These rights are not abso­lute. In some cases, HVG Law may reject your request if the pro­fes­sion­al con­fid­en­ti­al­ity oblig­a­tions of HVG Law’s law­yers over­ride your interests. With regard to a request to erase per­son­al data, it should be taken into account that HVG Law shall not com­ply with such request, if it is incom­pat­ible with any leg­al reten­tion oblig­a­tions of HVG Law.

If you wish to exer­cise any of the rights set out above, please con­tact us via the con­tact details as stated below. Inform­a­tion provided shall be ini­tially free of charge. You can exer­cise these rights at reas­on­able inter­vals.

We will usu­ally respond to your request with­in one month, unless this is not pos­sible due to the com­plex­ity of your request or the num­ber or requests sub­mit­ted. In such an excep­tion­al case, we will inform you with­in one month at the latest and extend our response peri­od by a max­im­um of two months. If a request is allowed, HVG Law shall execute the decision to cor­rect, amend, erase and/or trans­port the per­son­al data as soon as pos­sible.

In addi­tion to the above rights, if you are unsat­is­fied with the pro­cessing of your per­son­al data by us, the hand­ling of a request by us or if you have any oth­er com­plaints, then you have the right to lodge a com­plaint to the Dutch Data Pro­tec­tion Author­ity whose address is Prins Claus­laan 60, 2995 AJ The Hag­ue, Neth­er­lands. Please vis­it https://autoriteitpersoonsgegevens.nl/en for more inform­a­tion.

7. Cook­ie policy

A ‘cook­ie’ is a small unit of inform­a­tion which can be passed to your browser while you are on the HVG Law web­site. In some cases, HVG Law uses cook­ies to ensure that use of the HVG Law web­site is as effi­cient as pos­sible. If you do not want HVG Law to use cook­ies with your browser, the set­tings on your browser can be changed so that the cook­ies are deac­tiv­ated. If you do not allow the use of cook­ies and have deac­tiv­ated the cook­ies or arranged to have the cook­ies deac­tiv­ated, this may have con­sequences for the ease of use of the HVG Law web­site.

The HVG Law web­site auto­mat­ic­ally gen­er­ates log files that register the use by you and oth­er users of the HVG Law web­site. HVG Law main­tains user data, such as source addresses of pages reques­ted, IP (inter­net pro­tocol) addresses and domain names, dates and times of page requests, links from oth­er web­sites and oth­er para­met­ers in the URLs (uni­ver­sal resource loc­at­ors). These log files and data will be used, on an anonym­ous basis, for stat­ist­ic­al pur­poses and for improv­ing the ser­vices offered via the HVG Law web­site.

For more inform­a­tion on our cook­ie policy, click here.

8. Changes to this Pri­vacy State­ment

We may peri­od­ic­ally update this Pri­vacy State­ment from time to time. There­fore, we recom­mend to con­sult us on a reg­u­lar basis, so that you are aware of these amend­ments.

9. Ques­tions and con­tact details

If you have any ques­tions about this Pri­vacy State­ment, the way we pro­cess your per­son­al data or if you wish to sub­mit a request in order to exer­cise your rights as stated in sec­tion 6 of this Pri­vacy State­ment or if you have any oth­er pri­vacy related ques­tions, please con­tact our Data Pri­vacy Officer Mrs. S. Vermeer-de Jongh via saskia.de.jongh@hvglaw.nl or call +31 88 40 70103. You can also send a let­ter to HVG Law, for the atten­tion of Mrs. S. Vermeer-de Jongh P.O. Box 2295, 3000CG Rot­ter­dam. Our Data Pri­vacy Officer will be made avail­able to invest­ig­ate your com­plaint and give you inform­a­tion about how it will be handled.

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